KCS eProcurement - Punchout
E-procurement Options uses punchout technology to build KCS orders within your existing procurement or FMS system, giving instant access to up-to-date and personalised products, pricing and stock availability.
Once built, you can approve the order within your existing workflows and purchasing processes before submitting automatically to KCS for delivery. It's that easy.
- No re-entry or duplication of order keying; pull web orders straight into your FMS
- Automated PO creation, allowing for quick and easy budget allocation
- Uses existing authorisation processes and user approvals
- Automatically applies MAT pricing and discounts; no need for price adjustments
- Fully accurate order creation; no opportunity for inputting or user error
- Receive invoiced either centrally or by school
- Full range of web functionality, including intelligent search, product recommendations, quick ordering and more
How does it work?
Step 1: Connection
Customer selects KCS in eProc system
Step 2: Build Basket
Opens KCS ordering session within system
Step 3: Basket Return
Order is 'punched-out' to customer for approval
Step 4: Purchase Order
Once approved KCS process order as normal
Use SIMS FMS/ESS SIMS?
Our integration with SIMS works slightly different to Order Link, but is just as easy to use.
Click here for more information.
Set up Punchout Ordering:
1. You will need a KCS account and account number (DPN) to register for Punchout Ordering. If you don't already have an account, click here to apply.
2. You will also need your organisation's DUNS number so we can group your schools
3. Fill out the below form with your details, and our Order Link support team will be in touch to configure and test the integration with you and your IT department (if applicable):
Integrate with your procurement or FMS system to process orders directly using punchout technology.
Download up-to-date catalogue files and import them into your FMS system with no need for IT support.
Integrate with your procurement or FMS system to process orders directly using punchout technology
Logged in? Use Quick Order to place bulk orders fast, simply using product codes and quantities.
Build wishlists and favourites to share with other users or create reusable baskets for easy repeat orders