KCS EasyOrder

Please note that once the integration process has been completed, the 'Print' button within FMS will send orders through to KCS; this includes all orders created directly within the FMS system. To avoid sending an order through incorrectly, please create orders via the website only.

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For new integrations, please follow the below steps to start the integration process:

1. Many SIMS FMS systems have the Tools → eProcurement Settings... option disabled. If this is greyed out please contact your organisation’s SIMS representative to enable it:
   • If you are in Kent and have a contract with EIS then please contact them directly
   • If you are outside of Kent or do not have a contract with EIS then you will need to contact Capita directly
   Once released, a fix will be issued to update your system accordingly.

 

2. You will need a unique DUNs number. If you do not know your DUNs number, please contact D&B (Dun & Bradstreet) via their website to acquire one.
   There is no charge for this service, although the process can take up to 10 days.

    

3. Does your establishment use a proxy server to connect to the internet? Your IT Coordinator will be able to confirm this. In general primary schools will not be using a proxy but secondary schools will. If a proxy server is used, make a note of the following details:
   • Address of the Proxy e.g. http://ProxyServer:123
   • Username, Password and Domain
     

    

4. Contact KCS stating that you wish to use the FMS integration on your KCS online account:
   • Fill out this form with the required information
   • Alternatively email us customerexperience@kcs.co.uk. You will need to include your DUNS number in all correspondence

Once you have completed steps 1-4 simply follow this quick guide to complete the setup process.

Don't want to take advantage of all the great features a full integration offers? Click here to request a SIMS FMS catalogue file to import into your system.